Area of application

Human Resource Management

In today’s business world, human resources management is a crucial part of every company. A company’s success depends on its employees.

The ability to optimally deploy staff for the business processes to be managed and to cushion unforeseen absences has become a central challenge in the human resources management of every company.

At the same time, one has to deal with recruiting new staff and keep an eye on various legal requirements. Many tasks come together simultaneously.

But there are solutions for precisely these problems. Effective human resource management systems can help manage the workforce, optimize work processes, and increase productivity.

At this point, we would like to take a look at the most important functions of ERP software for human resources management and highlight its specific benefits for your company.

AvERP in Human Resource Management

In human resources management, AvERP can help to optimize personnel planning, recruitment, personnel development and personnel administration.

AvERP can support human resources management in many areas. By holistically mapping the company within the ERP system, the HR department can also plan and implement personnel deployment comprehensively.

The advantages of ERP systems like AvERP in human resources management are numerous and can help to increase operational efficiency, reduce costs and increase employee satisfaction.

What is an ERP system?

ERP stands for Enterprise Resource Planning and is a type of business management software that helps companies optimize their internal business processes and automate workflows. ERP software integrates various areas of the company, such as finance and accounting, sales, purchasing, production, logistics, and warehouse management, into a single platform.

The goal of this software is to improve the efficiency of business processes, ensure data consistency, and facilitate collaboration between different departments. With an ERP system, companies can better plan, control, and monitor their business processes. This enables more effective resource utilization and helps save costs.

The license-free ERP system for small and medium-sized enterprises.

The most important functions of HR modules in AvERP

Better workforce planning

Many long-established companies still rely on manually reconciling tables and lists. This is not only extremely time-consuming but also very prone to errors. An ERP system for human resources management can help in this regard.

To efficiently plan and deploy personnel, a lot of data is needed. Vacation schedules, company calendars, duty rosters, working time models, and break regulations are particularly important. Using this data, a software solution can automate routine tasks such as creating duty rosters.

This makes it easier to verify compliance with legal requirements for rest breaks. Time tracking is also significantly easier with an ERP system than without one.

Easier human resources management

Besides planning, administration plays a crucial role in human resource management. Administrative tasks include recording working hours, maintaining personnel files, payroll processing, and managing employee onboarding and offboarding. Automation allows routine tasks to be completed quickly and efficiently.

Furthermore, self-service portals offer employees the opportunity to edit certain data themselves. For example, they can update their personal address information or view their vacation schedule and time accounts. They can also use the software to request vacation time, make changes, or initiate retroactive time entries. This relieves the burden on the HR department and promotes employee self-responsibility.

Central and digital data management

A modern ERP system in human resources management can digitize, manage and consolidate all HR data.

The data you use in HR administration can come from various software modules or connected software packages. This allows you to supplement personnel data with additional data from different areas. Information from accounting, sales, or project management can be particularly relevant.

Accounting, in particular, is an interesting area of application, as an ERP system significantly simplifies the entire billing process. Thanks to process automation, effort is minimized, and you always have an overview of current data – for example, shifts, vacation days, or absences.

Accurate data collection is of great importance for personnel administration, especially for payroll accounting, as it facilitates compliance with overtime, weekend or shift work regulations.

Vacation arrangements made easy

A vacation management function allows you to not only record all employee vacation days but also define specific rules. These ensure that not all employees in a department are on vacation at the same time, thus maintaining continuous operations.

In addition, sick days, maternity leave and unpaid leave can also be recorded and subjected to the relevant rules.

Vacation arrangements made easy

An ERP system simplifies and automates vacation management within a company. Employees can submit vacation requests digitally, which are automatically forwarded to supervisors for approval or rejection. The system calculates vacation entitlements, manages remaining vacation days, and displays the current status at any time. Team calendars assist with planning and prevent scheduling conflicts. Furthermore, the system is often integrated with time tracking and payroll, ensuring accurate vacation recording and processing. Reports and automatic reminders complete the functionality, guaranteeing transparency, efficiency, and legal compliance.

Recruiting new employees

An ERP system isn’t just useful in human resources management for managing existing employees. Some ERP systems can also support the recruitment of new staff. This can be particularly beneficial for larger companies that advertise many positions each year, as a significant amount of time is always invested in application management to select and contact the ideal candidate.

Especially when combined with a document management system (DMS), application management saves an enormous amount of time. Incoming applications are processed directly, job postings are created automatically, and appointments are selected by the system.

Continuing education and training management

Training and coaching are essential for keeping staff up-to-date and equipped with specific skills. By capturing information such as qualifications, certificates, and their validity in your software solution, you’ll be ideally prepared. You can then identify suitable participants who could benefit from specialized training and maintain a current overview of your employees’ skills.

In this way you can not only improve the quality of your employees’ work, but also work together more effectively as a team in the long term and make optimal use of your human resources.

Comprehensive application management integrated into ERP software allows for the automation of many tasks, some of which are tedious, saving time and ultimately costs. Email communication with individual applicants can be almost fully automated, and the system can also handle the timely deletion of data.

Conclusion – Faster and smarter processes for the HR department

A human resources management module within an ERP system allows for the automation and optimization of many HR tasks. From workforce planning and applicant management to training and development management, all aspects of HR management can be integrated into a single system.

This not only saves time but also frees up resources that can be used elsewhere in the company. Above all, the module relieves the burden on your employees and creates more flexibility, as even smaller tasks can be completed efficiently at any time.